Terms & Conditions for Sponsors

Terms & Conditions for Sponsors (subject to change)

 

Below are the terms and conditions (“Terms & Conditions”) for Groceryshop’s Hosted Retailers & Brands Program to be held onsite during Groceryshop at Mandalay Bay in Las Vegas on September 22-24, 2026 (“Hosted Program”).

1. With the Hosted Program, Groceryshop will arrange a series of 1:1 15-minute onsite meetings (“Hosted Meetings”) between Hosted Retailers & Brands Attendees and Participating Sponsor Group Meeting Representatives. All Hosted Meetings will take place in a designated area (“Hosted Area”) and during meeting times. Notwithstanding the number of meetings purchased by any given Participating Sponsor Group or in aggregate by all Participating Sponsor Groups, we do not guarantee any minimum number of Hosted Retailers & Brands Attendees or any minimum number of Hosted Meetings for any Participating Sponsor Group. The number of meetings arranged for any given Participating Sponsor Group might be below the number purchased.
    
   1. “Hosted Retailers & Brands Attendees” are those qualifying individuals from retailers and brands who identify themselves to Groceryshop as buyers or influencers of the purchase of technology and other solutions for their organizations, and who also agree to take up to eight (8) 15-minute Hosted Meetings with Participating Sponsor Groups as part of the Hosted Program. Groceryshop generally provides complimentary Groceryshop tickets and travel/hotel allowances to these individuals.
       
   2. “Participating Sponsor Groups” are those organizations (which may be one or more divisions, sales teams, marketing departments or other groups of an organization) who are enrolled in the Hosted Program pursuant to a fully executed Groceryshop sponsorship agreement (“Sponsorship Agreement”). A single organization may have multiple Participating Sponsor Groups in the Hosted Program. Participating Sponsor Groups are included in the process of arranging Hosted Meetings with Hosted Retailers & Brands Attendees, which process is in the sole discretion of Groceryshop and may change from time to time.
       
   3. “Meeting times” are predetermined time slots for which Participating Sponsor Groups must be available. The meeting times are in the sole discretion of Groceryshop and will be provided to Participating Sponsor Groups. Meeting times are subject to change upon written notification by Groceryshop. Groceryshop will notify Participating Sponsor Groups and/or Participating Sponsor Group Meeting Representatives of the specific times of their meetings within meeting times prior to the start of Groceryshop.
       
2. To enroll in the Hosted Program, an organization must enter into a Sponsorship Agreement for the Hosted Program which, when fully executed, creates a Participating Sponsor Group. The Sponsorship Agreement sets forth the number of Hosted Meetings being purchased (“Number of Meetings”). Additional Hosted Meetings can be added at a later date (deadlines apply) with an additional, fully executed Sponsorship Agreement or as otherwise determined in Groceryshop’s sole discretion. The Sponsorship Agreement may also include other sponsorship elements.
    
3. Hosted Meetings are priced as set forth in the Sponsorship Agreement (the price of each meeting being the “Price Per Meeting”) and the Participating Sponsor Group must pay an amount equal to the Number of Meetings multiplied by the Price Per Meeting (“Meetings Payment Amount”) as set forth in the Sponsorship Agreement. Groceryshop has the right to increase the Price Per Meeting for additional purchases of Hosted Meetings
   1. Groceryshop will complete a post event reconciliation to determine the number of “Completed Hosted Meetings” which is defined as the number of Hosted Meetings that (a) actually took place, (b) would have taken place but for the onsite absence of the Participating Sponsor Group Meeting Representatives (including late arrivals resulting in meetings less than 15 minutes in length), (c) would have taken place but for the absence of assignments of Participating Sponsor Group Meeting Representatives, and (d) would have taken place but for the absence of reassignments of Participating Sponsor Group Meeting Representatives.
      • If the number of Completed Hosted Meetings multiplied by the Price Per Meeting (averaged if more than one Price Per Meeting applies) is less than the Meetings Payment Amount, Groceryshop will provide a refund of the difference (“Refund”) within 60 days following the event (“Refund Payment Date”).
4. Participating Sponsor Groups must provide relevant information and respond to Groceryshop’s requests by our stated deadlines as set forth in Groceryshop’s Hosted Program guidelines and other communications, including but not limited to:
    
   1. Providing the name and contact details for each primary point of contact at the Participating Sponsor Group, (each a “Sponsor Group Contact”),  for all aspects of participation in the Hosted Program.
       
   2. Providing Participating Sponsor Group categorizations and descriptions, which may include company, group and/or product descriptions, within Groceryshop limitations and guidelines.
       
   3. Providing the names and contact details for participating sponsor group Meeting Representatives (“Participating Sponsor Group Meeting Representatives”) who will be taking the Hosted Meetings, including mobile phone numbers which will be used to resolve any issues or lack of responses as well as any onsite communications deemed appropriate by Groceryshop.
       
5. Participating Sponsor Groups and their Participating Sponsor Group Meeting Representatives must comply with Groceryshop’s Hosted Program rules and directives, including:
    
   1. All Participating Sponsor Group Meeting Representatives must register as attendees with sponsor tickets or as paid attendees at the prevailing rate available. Tickets are not included in the Hosted Program unless separately purchased in a Sponsorship Agreement.
       
   2. Participating Sponsor Groups and Participating Sponsor Group Meeting Representatives must:
      • Be available for all meeting times.
      • Select Hosted Retailers & Brands Attendees for potential meetings.
      • Add meetings for Hosted Meetings to their calendars.
      • Arrive for Hosted Meetings at the Hosted Area no later than the times designated by Groceryshop.
      • Be prepared for the Hosted Meetings, including knowing the time and table number assigned to each Hosted Meeting.
      • Notify Groceryshop onsite of any Hosted Retailer & Brand Attendee who is not present for a Hosted Meeting.
   3. Participating Sponsor Groups and Participating Sponsor Group Meeting Representatives must NOT do the following, which may result in termination from the Hosted Program (and/or any subsequent Groceryshop hosted programs):
      • Contact any of the Hosted Retailers & Brands Attendees with whom they have Hosted Meetings prior to the event (unless they have also come into contact with those Hosted Retailers & Brands Attendees in the ordinary course of business unrelated to the Hosted Program).
      • Bring anyone to a Hosted Meeting or the Hosted Area other than the Participating Sponsor Group Meeting Representatives.
      • Exceed the allotted 15 minutes scheduled for the Hosted Meetings either by starting the Hosted Meeting early or by staying late.
      • Cancel participation in a Hosted Meeting to which they have agreed--an alternate Participating Sponsor Group Meeting Representative (must be registered with a sponsor pass or paid ticket) can be substituted.
      • Enter the Hosted Area outside of meeting times.
      • Approach Hosted Retailers & Brands in the Hosted Area with whom they do not have Hosted Meetings.
      • Change the scheduled time or location of their Hosted Meetings.
      • Contact any Hosted Retailers & Brands Attendees who do not show up for their Hosted Meeting.
   4. The Participating Sponsor Group Meeting Representatives must each complete a feedback survey following Groceryshop, providing specific evaluations for each meeting. Failure to provide feedback by the Refund Payment Date will delay your Refund until feedback has been completed.
       
6. Groceryshop in its sole discretion determines the eligibility of any organization to be accepted into the Hosted Program and may in its sole discretion end enrollment of participating Sponsor Groups into the Hosted Program at any time and for any reason, including canceling any scheduled meetings and providing a refund of any meetings payment amount, which payment amount would be due no later than November 21, 2026.
    
   1. Termination of a Participating Sponsor Group in the Hosted Program does not provide the Participating Sponsor Group with any rights to terminate any other part of its Sponsorship Agreement.
       
7. Time is of the essence in all Hosted Program deadlines.